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You are here : Administrator Tools > User Management > User Management User Management
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A user can start working in IMMS only after successful log in. Once logged in, the user can access only those Companies and Sites for which rights have already been provided. Moreover, the user can access only those menu options and functions of each module for which rights have been provided.
Add and maintain all users who are supposed to work on IMMS along with their associated Operational Roles and Companies through this master.
Enter any text you want to search in the list below. The search is applicable to all columns of the list. Once the text is entered, press <ENTER> key. As a result, the list will be refreshed with all those records that contain the entered text fully or partially. In order to go back to the original list, remove the text from the box and press <ENTER> key again.
Users can be added, edited, and viewed provided the Role associated with the currently logged-in user through User Management has the respective rights to do so.
To 'Add' a User, click on the 
button and to 'Edit', click on the 
icon on its corresponding record. To 'View' details of a particular User, <DoubleClick> on that record. As a result, following screen will be displayed -
Once a User has been defined, it can not be deleted.
This section maintains the User related details such as -
User LogOn Name:
(Type : Alphanumeric, Length : 10)
Denotes the Log in Name of the User.
While 'Adding' a new User, enter a unique Login in Name of the User. This is the name by which a user will log in to IMMS. The system will ensure that a unique name is entered.
In case of 'Edit', and 'View', User LogOn Name will be displayed automatically for the selected record. You can not change the Log on Name in 'Edit' mode.
Password:
(Type : Alphanumeric, Length : user defined)
Denotes the Password of the User.
While 'Adding' a new User, enter a Password of the User. The user can access IMMS only after entering the valid Password.
In case of 'Edit', and 'View', Password will be displayed automatically for the selected User Log on Name. It will be displayed in an encrypted form to maintain its secrecy.
Each user has his own password which can be changed only by the user himself or by the Administrator.
Following conditions will be checked while setting the Password -
- The number of characters that a Password should contain depends on the value entered in the field 'Minimum Password character length required in password'
through General Setting option. If the valued entered is 0 than the password should have maximum number of characters which is 20. But if the value is greater than 0, than the system will ensure that the password contains at least that many characters.
The number of times up to which a user can not use the previous password while changing it depends on the value entered in the field 'Number of times same password cannot be repeated'
Confirm Password:
(Type : Alphanumeric, Length : 20)
Re confirm the Password.
While 'Adding' a new User, enter the same Password again to confirm it. It should be same as the Password entered above or else the system will display an appropriate message. Re entered Password is also displayed in an encrypted form to maintain its secrecy.
In case of 'Edit', and 'View', Confirm Password will be displayed automatically for the selected User Log on Name. It will be displayed in an encrypted form to maintain its secrecy. In case the Password is changed, it needs to be re entered here to confirm it.
Each user has his own password which can be changed only by the user himself or by the Administrator.
User Name:
(Type : Alphanumeric, Length : 50)
Denotes the Name of the User.
While 'Adding' a new User, enter the name of the User.
In case of 'Edit', and 'View', User Name will be displayed automatically for the selected User Log on Name. You can change it in 'Edit' mode.
E-Mail:
(Type : Alphanumeric, Length : 40)
Denotes the Email id of the User.
While 'Adding' a new User, enter the Email Id of the User.
In case of 'Edit', and 'View', Email Id will be displayed automatically for the selected User Log on Name. You can change it in 'Edit' mode.
Expiry Date:
Denotes the Date up to which a User is allowed to log in to IMMS.
While 'Adding' a new User, enter the Expiry Date. A particular User can log in to IMMS till this Date. After this date the Log on Name becomes defunct. You can leave this date as blank if an Expiry Date is not needed for a User.
In case of 'Edit', and 'View', Expiry Date will be displayed automatically for the selected User Log on Name. You can change it in 'Edit' mode.
Phone No:
(Type : Alphanumeric, Length : 40)
Denotes the Phone Numbers of the User.
While 'Adding' a new User, enter the Phone Numbers of the User.
In case of 'Edit', and 'View', Phone No will be displayed automatically for the selected User Log on Name. You can change it in 'Edit' mode.
Each user of IMMS can be associated with respective Role through this option. A user can belong to one or more Roles. This effectively means that permissions available with those 'Operational Role' will apply to that user as well. So whenever a User logs in, those rights and permissions comes into effect.
Role:
Specify the Roles of the User. Click on the field. A list of all Roles available in IMMS will be displayed in a grid as follows -
Click on the small white box to select or un-select a particular Role. Only the selected Roles will be applicable for the selected User.
Please note that while 'Adding' a new User, this grid will display all Roles as un-checked.
But in case of 'Edit'and 'View', the grid will display relevant Roles as checked for the selected User. You can change in 'Edit' mode.
This section allows to associate each User with the Companies and their Sites. Therefore whenever the User logs in IMMS, he or she would be able to access only those Companies and Sites. A list of all Companies defined through Company Master option along with their default Sites defined through Site Master option will be displayed in a grid as follows -
Field Description of the grid -
Company Code:
Displays the Company Code that has to be associated with the User. Whenever the User logs in to IMMS, a list of associated Companies will be displayed to choose from. If only one Company has been associated, it will be selected by default.
Company Name:
Name of the selected Company will be displayed automatically.
Default Site Code:
Displays the default Site for the selected Company. Whenever the User logs in to IMMS the default Site of the selected Company will be chosen automatically to work in. The user can always change the working Site if required.
Default Site Name:
Name of the selected Site will be displayed automatically.
Is Default?
Denotes whether the Company is a default Company for the User or not.
While 'Adding' a new User, click on the small white box if the Company is default for the selected User. Otherwise, keep the box empty.
In 'Edit', and 'View' modes, the status of this field will be displayed automatically for the selected User. You can change it in 'Edit' mode.
Associate:
Denotes whether the Company is a associated with the User or not.
While 'Adding' a new User, click on the small white box if the Company is associated with the selected User. Otherwise, keep the box empty.
In 'Edit', and 'View' modes, the status of this field will be displayed automatically for the selected User. You can change it in 'Edit' mode.
Please note that whenever a Company is selected as Default for the User, it automatically gets associated with that User.
Once you have entered all the information, click on 'Save' button to save or 'Cancel' button to discard. The control will go back to the list.